Florida Entomological Society - Manuscript Preparation Guidelines
Articles published in Florida Entomologist
reflect all aspects of basic and
applied entomological science. There are no geographical restrictions
publication, although priority will be given to manuscripts that
fauna of the western hemisphere, or are of great interest to
At least one author must be a member of the Florida
Entomological Society for reduced page charges to apply. If you are
uncertain about your membership
status, contact Business Manager
Teresa DuChene, P.O. Box 1007, Lutz, FL 33548-1007, USA; phone: (813)
903-9234, e-mail: firstname.lastname@example.org.
SUBMISSION: Upload an original manuscript as an electronic version
in Microsoft Word at this site: https://journals.flvc.org/flaent/about/submissions.
Once you create a username and password and complete the submission
preparation checklist, it is a 5-step process
to complete the submission. Make sure
you select the check box to
register as an author, so that you will be able to access the
manuscript submission forms.
At the end of each step, you will be
asked to save and continue before moving to the next step. For the
online forms, remember that an asterisk (*) denotes a required field.
If you are uncertain about the status of
your manuscript please log on and contact the editor (not the
FES business manager).
PUBLICATION FEES: As
a rough estimate, 3 to 4 manuscript pages (including pages with tables
figures) generally make 1 printed page. For manuscripts received on or
after January 1, 2017, page charges per printed page
for members and US$150 for non-members, plus a $10 per page charge for
posting XML in BioOne (plus sales tax for
residents); this fee includes unrestricted electronic Web access.
Reprints may be
ordered directly from the
printer. Added costs for color display of figures may apply.
fees are due upon provision of
the electronic page proofs, and you
will receive an invoice from
printer. The printer will begin final processing for publication upon
receipt of the publication fees.
card payments are preferred.
Formatting Guidelines and Templates
For your convenience, you may download a Microsoft
Word template to prepare your manuscript:
Before you make corrections to the final page proofs
of an accepted manuscript (i.e., a PDF file that the Printer will send
to you before publication), please consult these Sample Correction
Page Proof Instructions.
Microsoft Word document; letter paper size (8 1/2 ´ 11
inches) with 1 inch
margins; 12 pt font size throughout; all text left aligned with
spacing (except title page).
PAGE: All text left aligned, 12 pt front size, single-line spacing.
information in the following order: 1) running head (max. 80 characters
spaces, sentence case); 2) membership status: member (name and member
non-member; 3) billing contact: name, E-mail address, and any
(address, reference numbers, etc.) that you need included on the
title of the study (include order and family of key organisms but omit
authority for scientific names); 5) authors’ names, 6) list authors’
affiliations (including each author’s E-mail address) with numbered
7) indicate corresponding author with an asterisk.
Submit an abstract in English and resumen in Spanish,
or resumo in Portuguese. The editor will obtain a translation if the
cannot. Include complete scientific name with systematic authority,
family of all arthropods.
WORDS: 4 to 6 below the abstract. Do not repeat words that
appear in the title. List Palabras Clave
(or Palavras Chave) below Resumen (or Resumo).
Follow a general format of introduction (no heading), Materials
and Methods, Results, Discussion, Acknowledgments,
References Cited. Use metric
measurements; express quantities as Arabic numerals except as the first
a sentence or to avoid ambiguity. Below the text, place each of the
on a separate page: each table, list of figure captions, each figure
as a low-resolution copy).
NOTES: Short contributions with a
maximum text length of 1,500 words. Only 2 figures or tables or one of
allowed. Format: title page and text in logical scientific order
headings (place acknowledgments in the last paragraph), followed (with
headings) by Summary, Key Words, Sumario,
Palabras Clave, and References Cited.
MANUSCRIPTS must have an introduction. Taxonomic
keys should use one of the following formats: If the key is short
(8 couplets or fewer), use the
style of Abrantes & Duarte (2013) FE 96: 1392–1400 (see page 1399).
how each part of each couplet is indicated for example as 1.— and 1’.—. The symbols should be em dashes
(not hyphens, not en dashes). If the key is long (9
couplets or more), use the style of Stoetzel & Miller
(2001) FE 84: 83–98 (see pages 96–97) and Porter & Pesquero (2001)
691–699 (see pages 696–698). Pictorial keys as in Stoetzel & Miller
see pages 85, 88–90, 92–94) are encouraged.
Descriptions of new taxa should contain information that will
distinguish them from related taxa including appropriate amendment of
keys. Formal descriptions of taxa may be telegraphic; use of gender
acceptable except for headings. Abbreviate collection dates with Roman
for months and Arabic numerals for days and years: 30-IV-2015.
IN TEXT: Use the name–date format: Jones (1986);
(Jones 1986); Jones & Smith (1986); (Jones & Smith 1986); Jones
press); (Jones AF, Dept. Zoology, Ohio State University, personal
communication). Use “et al.” (not italicized) for 3 or more authors.
evidence of acceptance for works “in press,” otherwise cite as
“personal communication.” Provide written permission from personal
Place disclaimers, journal series numbers, funding sources, address
other than correspondent, etc. here.
CITED: Include all source material
cited in the manuscript. Provide all information that would allow
the material. List each reference on its own line with a hanging indent
inches). Put initials of each author after the surname (family name).
use punctuation except for a comma to separate different names. Example: “Jones BJ, Smith CA. 2008.”
Use sentence case for titles of journal articles, book chapters,
theses, and online resources. Capitalize major words in book titles. Spell out journal names.
AND FIGURES: Reference all tables and figures with Arabic numerals in the order in which they appear in the text. Tables
must be created with the Insert Table function. Table
footnotes are written below the table and indicated with
superscript lowercase letters. All captions for figures are
together on a separate page. All illustrations must be complete and
a composite figure plate if numerous line drawings, graphs, or
be combined. Ideal figure widths at
100% view are 3.54 inches for single-column, and 7.25 inches for
images. The maximum depth is 9.00 inches. Ideal figure resolution is
300 to 600
dpi. If you prefer a certain figure width (1 column or 2 columns) in
article, indicate it after the figure caption. You may
insert powerpoint figures in the original submission, but if the
submission is accepted, also submit all
figure plates) separately as high-resolution .tiff or .tif files (file size approx. 1–5 MB, but NOT larger
than 15 MB).
BEFORE YOU SUBMIT A MANUSCRIPT: Please review the
guidelines and templates (links above). You also should consult the
to assure that your manuscript was prepared properly.
REPRINTS: Internet publication of all articles is included in the page
Persons with access to the Web can read or make e-reprints (equivalent
high-quality photocopies) at any time and without charge.
COLOR DISPLAY OF FIGURES: Three
options are available: 1) black & white in both the
printed and the
online version of the journal, no added cost; 2) black & white
printed and color
online, added cost US$60 per figure (or figure plate); 3) color
in both the
printed and the online version, added cost US$260 per figure (or figure
INFOLINKS: For US$45, a hyperlink
will be inserted in the
online table of contents that accesses the author’s article (see http://www.flaentsoc.org/infolink.shtml). This allows electronic posting
supplemental material and color images at low cost.
ASSISTANCE TO PREPARE MANUSCRIPTS:
Authors who need editing assistance to prepare manuscripts for
Florida Entomologist should hire a professional scientific editing
can search the internet using "scientific editing service" as
keywords to locate a service.