Florida Entomological Society - Manuscript Preparation Guidelines

Articles published in Florida Entomologist reflect all aspects of basic and applied entomological science. There are no geographical restrictions regarding publication, although priority will be given to manuscripts that reflect the fauna of the western hemisphere, or are of great interest to entomologists in this region.

At least one author must be a member of the Florida Entomological Society for reduced page charges to apply. If you are uncertain about your membership status, contact Business Manager Teresa DuChene, P.O. Box 1007, Lutz, FL 33548-1007, USA; phone: (813) 903-9234, e-mail: flaentsoc@gmail.com.

SUBMISSION: Upload an original manuscript as an electronic version in Microsoft Word at this site: https://journals.flvc.org/flaent/about/submissions. Once you create a username and password and complete the submission preparation checklist, it is a 5-step process to complete the submission. Make sure you select the check box to register as an author, so that you will be able to access the manuscript submission forms.

At the end of each step, you will be asked to save and continue before moving to the next step. For the online forms, remember that an asterisk (*) denotes a required field.
If you are uncertain about the status of your manuscript please log on and contact the editor (not the FES business manager).

PUBLICATION FEES: As a rough estimate, 3 to 4 manuscript pages (including pages with tables and figures) generally make 1 printed page. Page charges per printed page are US$125 for members and US$175 for non-members, plus a $10 per page charge for posting XML in BioOne  (plus sales tax for Florida residents); this fee includes unrestricted electronic Web open access. Typical costs of a 5-page average-sized article would be $675 for members and $925 for nonmembers. Reprints may be ordered directly from the printer. Added costs for color display of figures may apply. Publication fees are due upon provision of the electronic page proofs, and you will receive an invoice from the printer. The printer will begin final processing for publication upon receipt of the publication fees. Credit card payments are preferred.

Formatting Guidelines and Templates

For your convenience, you may download a Microsoft Word template to prepare your manuscript:

Before you make corrections to the final page proofs of an accepted manuscript (i.e., a PDF file that the Printer will send to you before publication), please consult these Sample Correction Page Proof Instructions.

FORMAT: Microsoft Word document; letter paper size (8 1/2 ´ 11 inches) with 1 inch margins; 12 pt font size throughout; all text left aligned with double-line spacing (except title page).

 TITLE PAGE: All text left aligned, 12 pt front size, single-line spacing. Include information in the following order: 1) running head (max. 80 characters or spaces, sentence case); 2) membership status: member (name and member ID) or non-member; 3) billing contact: name, E-mail address, and any information (address, reference numbers, etc.) that you need included on the invoice; 4) title of the study (include order and family of key organisms but omit authority for scientific names); 5) authors’ names, 6) list authors’ affiliations (including each author’s E-mail address) with numbered footnotes; 7) indicate corresponding author with an asterisk.

 ABSTRACT: Submit an abstract in English and resumen in Spanish, or resumo in Portuguese. The editor will obtain a translation if the author cannot. Include complete scientific name with systematic authority, order, and family of all arthropods.

 KEY WORDS: 4 to 6 below the abstract. Do not repeat words that appear in the title. List Palabras Clave (or Palavras Chave) below Resumen (or Resumo).

 TEXT: Follow a general format of introduction (no heading), Materials and Methods, Results, Discussion, Acknowledgments, References Cited. Use metric measurements; express quantities as Arabic numerals except as the first word of a sentence or to avoid ambiguity. Below the text, place each of the following on a separate page: each table, list of figure captions, each figure (inserted as a low-resolution copy).

 SCIENTIFIC NOTES: Short contributions with a maximum text length of 1,500 words. Only 2 figures or tables or one of each are allowed. Format: title page and text in logical scientific order without any headings (place acknowledgments in the last paragraph), followed (with headings) by Summary, Key Words, Sumario, Palabras Clave, and References Cited.

 TAXONOMIC MANUSCRIPTS must have an introduction. Taxonomic keys should use one of the following formats: If the key is short (8 couplets or fewer), use the style of Abrantes & Duarte (2013) FE 96: 1392–1400 (see page 1399). Note how each part of each couplet is indicated for example as 1.—  and 1’.—. The symbols should be em dashes (not hyphens, not en dashes). If the key is long (9 couplets or more), use the style of Stoetzel & Miller (2001) FE 84: 83–98 (see pages 96–97) and Porter & Pesquero (2001) FE 84: 691–699 (see pages 696–698). Pictorial keys as in Stoetzel & Miller (2001; see pages 85, 88–90, 92–94) are encouraged. Descriptions of new taxa should contain information that will distinguish them from related taxa including appropriate amendment of existing keys. Formal descriptions of taxa may be telegraphic; use of gender symbols is acceptable except for headings. Abbreviate collection dates with Roman numerals for months and Arabic numerals for days and years: 30-IV-2015.

 CITATIONS IN TEXT: Use the name–date format: Jones (1986); (Jones 1986); Jones & Smith (1986); (Jones & Smith 1986); Jones (in press); (Jones AF, Dept. Zoology, Ohio State University, personal communication). Use “et al.” (not italicized) for 3 or more authors. Provide evidence of acceptance for works “in press,” otherwise cite as “unpublished” or “personal communication.” Provide written permission from personal communicants.

 ACKNOWLEDGMENTS: Place disclaimers, journal series numbers, funding sources, address changes other than correspondent, etc. here.

 REFERENCES CITED: Include all source material cited in the manuscript. Provide all information that would allow retrieval of the material. List each reference on its own line with a hanging indent (0.5 inches). Put initials of each author after the surname (family name). Do not use punctuation except for a comma to separate different names. Example: “Jones BJ, Smith CA. 2008.” Use sentence case for titles of journal articles, book chapters, reports, theses, and online resources. Capitalize major words in book titles. Spell out journal names.

 TABLES AND FIGURES: Reference all tables and figures with Arabic numerals in the order in which they appear in the text. Tables must be created with the Insert Table function. Table footnotes are written below the table and indicated with superscript lowercase letters. All captions for figures are listed together on a separate page. All illustrations must be complete and final. Make a composite figure plate if numerous line drawings, graphs, or photographs can be combined. Ideal figure widths at 100% view are 3.54 inches for single-column, and 7.25 inches for two-column images. The maximum depth is 9.00 inches. Ideal figure resolution is 300 to 600 dpi. If you prefer a certain figure width (1 column or 2 columns) in the final article, indicate it after the figure caption. You may insert powerpoint figures in the original submission, but if the submission is accepted, also submit all figures (or figure plates) separately as high-resolution .tiff or .tif files (file size approx. 1–5 MB, but NOT larger than 15 MB).

BEFORE YOU SUBMIT A MANUSCRIPT: Please review the formatting guidelines and templates (links above). You also should consult the FlaEnt_Checklist_of_Common_Mistakes_July2016 to assure that your manuscript was prepared properly. 

ELECTRONIC REPRINTS: Internet publication of all articles is included in the page charges. Persons with access to the Web can read or make e-reprints (equivalent to high-quality photocopies) at any time and without charge.

 COLOR DISPLAY OF FIGURES: Three options are available: 1) black & white in both the printed and the online version of the journal, no added cost; 2) black & white printed and color online, added cost US$60 per figure (or figure plate); 3) color in both the printed and the online version, added cost US$260 per figure (or figure plate).

 INFOLINKS: For US$45, a hyperlink will be inserted in the online table of contents that accesses the author’s article (see http://www.flaentsoc.org/infolink.shtml). This allows electronic posting of supplemental material and color images at low cost. 

ASSISTANCE TO PREPARE MANUSCRIPTS: Authors who need editing assistance to prepare manuscripts for publication in Florida Entomologist should hire a professional scientific editing service. You can search the internet using "scientific editing service" as keywords to locate a service.